How to Send Bulk Whatsapp Message from Excel

🚀 How to Send Bulk WhatsApp Messages from Excel 📲

WhatsApp is a powerful communication tool, widely used for both personal and business messaging. How to Send Bulk Whatsapp Message from Excel Whether you’re a business owner looking to send promotional offers, or just someone who needs to contact multiple people, sending bulk messages through WhatsApp can save you time and effort. The good news is, you can easily send bulk WhatsApp messages from an Excel sheet, and we’re going to walk you through the entire process in this article.

📈 Why Send Bulk WhatsApp Messages? 📢

Before diving into the “how-to,” let’s look at why bulk WhatsApp messaging is so useful:

Time-saving: Instead of typing messages individually, sending bulk messages from an Excel sheet allows you to reach multiple people at once.
Business Communication: For businesses, bulk messaging is ideal for sending promotional offers, appointment reminders, or customer updates.
Efficient: It’s much more efficient than using copy-paste methods for multiple contacts.

🔧 Tools You’ll Need to Send Bulk WhatsApp Messages 🛠️

Before we get started, there are a few tools you’ll need to send bulk WhatsApp messages from an Excel sheet:

WhatsApp Web: You’ll need WhatsApp Web to send messages from your computer.
Excel: The list of contacts should be ready in Excel.
WhatsApp API or Third-Party Tool: You may need a third-party tool like Twilio or WhatsApp Business API for more advanced features.

Let’s break down the steps.

📝 Step-by-Step Guide to Send Bulk WhatsApp Messages from Excel 💬

Now that you know what you need, let’s dive into the steps. We’ll cover both manual and automated methods.

1. Prepare Your Excel Sheet 📊

Start by organizing your Excel sheet with the following details:

Column A: Contact Names (optional)
Column B: Phone Numbers (make sure these include the country code without the “+” sign)
Column C: Message (optional, if you want to send personalized messages)

Here’s an example:

This Excel file will serve as the source from which you’ll send messages.

2. Use WhatsApp Web to Send Messages 🌐

If you’re not using any third-party tools, you can still manually send messages using WhatsApp Web. Here’s how:

Open WhatsApp Web: Go to https://web.whatsapp.com on your computer.
Scan the QR Code: Open WhatsApp on your phone, tap the three dots, and select WhatsApp Web to scan the QR code.
Copy-Paste Messages: Manually copy the phone numbers and messages from Excel and paste them into WhatsApp Web.

However, this method is only practical for a small number of contacts. If you need to send messages to hundreds or thousands of people, you’ll need a more automated solution.

3. Using Twilio API for WhatsApp Automation 🤖

Twilio is a third-party service that provides an API to send WhatsApp messages in bulk. Here’s how to use Twilio with Excel:

Sign Up for Twilio: Create a Twilio account and set up the WhatsApp API.
Get Your Twilio API Credentials: You’ll need the Account SID and Auth Token to authenticate your Twilio requests.
Create a Script in Excel: Use VBA (Visual Basic for Applications) to write a script that pulls data from your Excel sheet and sends messages via the Twilio API.

Here’s a sample VBA script:

CopyEdit

Sub SendWhatsAppMessages()

Dim phone As String

Dim message As String

Dim url As String

Dim http As Object

Set http = CreateObject(“MSXML2.XMLHTTP”)

‘ Loop through each contact in the Excel sheet

For i = 2 To Range(“B” & Rows.Count).End(xlUp).Row

phone = Range(“B” & i).Value

message = Range(“C” & i).Value

url = “https://api.twilio.com/2010-04-01/Accounts/YourAccountSID/Messages.json”

‘ Send the message via Twilio API

http.Open “POST”, url, False, “YourAccountSID”, “YourAuthToken”

http.setRequestHeader “Content-Type”, “application/x-www-form-urlencoded”

http.send “To=whatsapp:” & phone & “&From=whatsapp:YourTwilioWhatsAppNumber&Body=” & message

Next i

End Sub

This script sends WhatsApp messages to all the contacts in your Excel sheet by looping through each row. Make sure to replace YourAccountSID, YourAuthToken, and YourTwilioWhatsAppNumber with your own Twilio credentials.

4. Use WhatsApp Business API for Bulk Messaging 📈

The WhatsApp Business API is a more scalable solution for businesses that need to send bulk messages regularly. Here’s how you can set it up:

Set Up WhatsApp Business Account: Register your business on the WhatsApp Business API.
Integrate with CRM or Excel: You can integrate the WhatsApp Business API with your CRM or directly with Excel using a tool like Zapier.
Create Campaigns: Use the API to create campaigns and send bulk messages to your customers.

Note: The WhatsApp Business API is more suitable for businesses with large-scale messaging needs and may require technical expertise.

⚠️ Important Considerations When Sending Bulk WhatsApp Messages 🚨

While bulk WhatsApp messaging is incredibly useful, there are some important things to keep in mind:

WhatsApp Spam Policies: Don’t send unsolicited messages to people who haven’t agreed to receive them. Violating WhatsApp’s spam policies could result in your account being banned.
Message Personalization: Personalize messages whenever possible. Personalized messages have a much higher engagement rate compared to generic ones.
Respect Privacy: Make sure that you are compliant with data protection laws, such as GDPR, when handling customer contact information.

📊 Alternative Methods for Sending Bulk Messages 📬

If you’re looking for additional options to send bulk WhatsApp messages, here are some alternatives:

Third-Party Tools: Use third-party tools like WhatsApp Bulk Sender or WATI for bulk messaging, especially if you’re running a business.
WhatsApp Group Messages: If you’re not interested in using the API, WhatsApp Groups allow you to send messages to a group of people. But remember, everyone can see each other’s responses in a group chat.

🏁 Conclusion: Send Bulk Messages with Ease 🎯

Sending bulk WhatsApp messages from an Excel sheet is a powerful way to reach multiple people quickly and efficiently. Whether you’re using WhatsApp Web, Twilio API, or the WhatsApp Business API, you can simplify your communication process, save time, and stay connected with your audience.

By following the steps in this guide, you can set up your system for sending bulk messages, whether for personal use, marketing, or business updates.