How to Send Whatsapp Message from Excel Sheet

🚀 How to Send WhatsApp Messages from Excel Sheet 📲

Sending WhatsApp messages directly from an Excel sheet can save you time, especially when you need to send bulk messages. How to Send Whatsapp Message from Excel Sheet Imagine automating the process of sending personalized messages to hundreds or thousands of contacts! In this article, we will guide you step by step on how to send WhatsApp messages directly from Excel.

🔍 Why Use Excel to Send WhatsApp Messages? 💡

Before jumping into the process, let’s understand why sending WhatsApp messages from Excel can be super useful:

Time-Saving: Automating the process eliminates the need to send messages one by one.
Personalization: You can send personalized messages with names, details, and other info directly from your sheet.
Bulk Messaging: You can send messages to many contacts at once.

Whether you’re doing marketing, customer service, or sending bulk reminders, this method is highly efficient!

🛠️ Tools You’ll Need 🧰

To send WhatsApp messages from Excel, we need a few tools to make the process smooth and easy:

Excel: Of course, you’ll need an Excel sheet with the phone numbers and message details.
WhatsApp Web: This will allow you to send messages using a browser.
VBA (Visual Basic for Applications): This will help automate the process.
WhatsApp API or Twilio (Optional): For more advanced and automated integration, you can use the WhatsApp API or services like Twilio.

Let’s break down the process using the simplest method first: Excel VBA.

🖱️ Step 1: Set Up Your Excel Sheet 📄

To get started, you need to organize your Excel sheet. Here’s how:

Create Columns:
- Column A: Phone Numbers (without country code, e.g., 9876543210)
- Column B: Message (Personalized content for each contact)
Format Your Phone Numbers: Make sure the phone numbers are in a clean format, without spaces, dashes, or other special characters.

Example:

🛠️ Step 2: Enable Developer Tab in Excel 🧑‍💻

Before writing the code, you need to enable the Developer Tab in Excel to access the VBA editor:

Open Excel and click on File > Options.
Select Customize Ribbon on the left.
Under the Main Tabs section, check the box next to Developer.
Click OK.

Now, you should see the Developer tab on the ribbon at the top of Excel.

🖱️ Step 3: Write VBA Code to Send WhatsApp Message 🔧

Now let’s write the VBA code to send WhatsApp messages. Don’t worry; it’s easy!

Press Alt + F11 to open the VBA editor.
Go to Insert > Module to add a new module.
Copy and paste the following code into the module:

vba

CopyEdit

Sub SendWhatsAppMessages()

Dim phoneNumber As String

Dim message As String

Dim ws As Worksheet

Set ws = ThisWorkbook.Sheets(“Sheet1”) ‘ Modify your sheet name here

Dim row As Integer

row = 2 ‘ Start from row 2 assuming row 1 contains headers

While ws.Cells(row, 1).Value <> “”

phoneNumber = ws.Cells(row, 1).Value

message = ws.Cells(row, 2).Value

‘ WhatsApp Web URL for sending messages

Dim url As String

url = “https://wa.me/” & phoneNumber & “?text=” & message

‘ Open URL to send message via WhatsApp Web

ThisWorkbook.FollowHyperlink url

row = row + 1

Application.Wait (Now + TimeValue(“0:00:02”)) ‘ Pause for 2 seconds between messages

Wend

End Sub

4. Close the VBA editor.

🖱️ Step 4: Run the Macro 🚀

Now that we’ve written the VBA code, it’s time to run the macro:

Go back to the Excel sheet.
Click on the Developer tab.
Choose Macros > Select SendWhatsAppMessages > Click Run.

The macro will open WhatsApp Web links for each number in your Excel sheet with the message. You can manually click on the link to send the message.

⚡ Step 5: Automating with WhatsApp API (Optional) 💬

For more advanced users, you can use WhatsApp Business API or third-party services like Twilio for full automation without manual intervention.

WhatsApp Business API allows businesses to send bulk messages directly via WhatsApp, but you need to have a verified WhatsApp Business account and go through the approval process.
Twilio API: Twilio offers a simple API that integrates with Excel via VBA and allows sending messages via WhatsApp programmatically.

Twilio Integration:

Sign up for Twilio and get a WhatsApp sandbox.
Use their API to send messages by making HTTP requests via VBA.

💡 Pro Tips for Sending WhatsApp Messages from Excel 🎯

Personalize Messages: Use Excel functions like CONCATENATE to personalize messages (e.g., “Hello [Name], your order is ready for pickup!”).
Keep It Legal: Make sure your recipients have opted in to receive messages, especially for marketing purposes.
Test Before Bulk Messaging: Always test with a few contacts before sending bulk messages to avoid mistakes.
Add Delay: Adding a small delay between messages (like 2-3 seconds) ensures WhatsApp doesn’t flag your activity as spammy.

⚠️ Common Mistakes to Avoid ❌

Incorrect Phone Numbers: Make sure all phone numbers are correct, with the country code included.
Spammy Messages: Avoid sending unsolicited or spammy messages.
Not Using HTTPS: Ensure you’re using WhatsApp’s HTTPS link for sending messages securely.

🎉 Conclusion: Start Sending WhatsApp Messages from Excel Now! 📈

Sending WhatsApp messages from Excel can be incredibly time-saving and efficient. Whether you are sending reminders, updates, or promotional content, automating the process using VBA or WhatsApp API ensures a smooth workflow. Follow the steps, and you’ll be sending messages like a pro!